CHAIR shall preside over all meetings, and appoint Standing or Special Committee Chairs, to perform the functions of the organization. The chair shall disseminate any relevant information to all neighborhood presidents within seven (7) days of receipt. The chairperson shall appoint representatives to any boards and commissions that invite representation from NPU-J. Such boards and commissions must be listed in these bylaws at the next bylaws review. The chairperson shall include on the monthly meeting agenda a report from these representatives:
1. Atlanta Planning and Advisory Board (APAB)
2. Blight Free Advisory Board
3. Perry Bolton TAD Advisory Committee
4. Any other boards, advisories, commissions, committees, etc. in which NPU-J has representation
VICE CHAIR shall serve in the absence of the Chair and assist with vote counts, ballot tabulations and voter certifications in the regular monthly meetings.
SECRETARY shall be the custodian of all records except such as specifically assigned in these bylaws to others. The Secretary shall take and report to the NPU-J membership minutes of all monthly meetings, special meetings and meetings of the executive board. Approved monthly minutes of the general meeting shall be provided to the Department of City Planning. The secretary shall keep an attendance list of each meeting and handle any official correspondence on behalf of the NPU.
TREASURER shall perform all duties incidental to the office of Treasurer and will have custody of, and be responsible for all funds of NPU-J. The Treasurer will receive and give receipts for all monies due and payable to NPU-J from any source whatsoever and shall make all deposits of such monies received in the account maintained on behalf of the organization. The Treasurer will keep full and accurate accounts and records of all receipts and disbursements, in accordance with standard accounting procedures and make a complete financial report, in writing, on the same at each regular meeting of NPU-J. The Treasurer shall prepare an annual financial report and the IRS form 990 or 990EZ e-postcard tax filing for the previous fiscal year due to the IRS by May 15th of the following year, unless outside representation on tax matters is sought by the board. The Treasurer shall perform all other duties required to be performed by the Finance Committee, these By-Laws, or that may be assigned from time to time by the Chairman or the Executive Committee.
PARLIAMENTARIAN shall advise on issues of parliamentary order, helping improve the governance of NPU-J. Additionally, the parliamentarian must be knowledgeable of Robert’s Rules of Order.
By-Laws Review Committee – shall be appointed annually by the NPU-J Chair to review and make a report of recommendations to be voted upon and approved by a ⅔ majority of the voting members present at the meeting when bylaws are voted upon. Notice that By-Laws are to be discussed and possibly amended shall be either oral or written. The By-Laws committee shall consist of no more than eight (8) persons. The NPU-J Chairperson shall make every reasonable effort to include a member representative from each constituent neighborhood.
Code Enforcement and Public Safety – To identify and study issues and concerns, and make necessary recommendations to NPU-J which will assist the residents in becoming active in the improvement of the condition in their neighborhood and the public well-being.
Communications Committee has responsibility to assess, select, create, manage, and secure all NPU-J communications including website, social media, virtual meetings, signage, calling post & blast email notifications.
Finance and Budgeting Committee – Shall work with the Treasurer to maintain full and accurate accounts and records of all receipts and disbursements, in accordance with standard accounting procedures and make a complete financial report in writing on the same, at each regular meeting of NPU-J. The committee shall work with the Treasurer to perform all other duties required to be performed as the Finance and Budgeting Committee, these By-Laws, or that may be assigned by the Chairman or the Executive Committee.
Housing, Land Use & Zoning – To identify, study issues and concerns, review applications and ensure neighborhood input, which pertain to Land Use and Zoning and become familiar with the City’s one (1), five (5) and fifteen (15) year Comprehensive Development Plans and make necessary recommendations to NPU-J.
Legislation and Policy – shall monitor and keep the general body apprised of any legislative or policy matters relevant to the neighborhoods, residents and stakeholders of NPU-J that is deliberated by the City of Atlanta, Fulton County, State of Georgia, public and private stakeholders, or any other entities. The Committee shall make reports to NPU-J at each monthly general meeting.
The Nominations and Elections Committee shall coordinate the nominations, eligibility of candidates, and the election proceedings. The Nominations and Elections Committee shall consist of no more than eight (8) persons. The Committee chairperson shall make every reasonable effort to include a member representative from each constituent neighborhood. Members and officers who seek to be nominated may not serve on the Nominations and Elections Committee as members of said committee may not be nominated by the Committee.
Planning and Development Committee – shall review and research any projects, initiatives, programs, and other recommendations around parks, transportation, economic development, historic preservation, greenspace and other planning projects that impact the neighborhoods within NPU-J.